January 13, 2010

The meeting began at 4:35 p.m. Board members in attendance were: President Susan Van Auken; Vice President Martha Egnal; Secretary-Treasurer Denise Ashton; Tyrone Wright; Meadow Clark; Lynno Aldin; Eric Casler. Also in attendance were: Doug Zilm, General Manager; Rebecca Summer, scribe; Margarita Courney, staff. Susan facilitated the meeting.

CALL TO ORDER

1. Welcome: Susan welcomed the board members, manager and staff.
2. Agenda Approval: The agenda was approved by consensus.
3. Member Input: No comment.

1. OLD BUSINESS
1. December Board Meeting Minutes:The minutes were approved by consensus.
2. New Board Member, Eric Casler: The Board accepted the resignation of board member, Rick Stansberger, on December 17, 2009 at a special board meeting.

Eric was appointed to the Board by consensus at a special board meeting on January 6, 2010.

1. ACCEPTANCE AND APPROVAL
1. January Manager’s Report
2. Policy B1 Compliance Report – Staff Treatment
3. 2010 Budget
4. Treasurer’s Report

Lynno moved and Tyrone seconded the motion followed by consensus to accept the Manager’s report, compliance report, 2010 budget and treasurer’s report.

1. BOARD PROPOSALS, DECISIONS, DISCUSSION
1. Discussion/Decision – Board Procedures / Grievance Procedure Revision: Susan, Denise, Meadow, Martha and Doug agreed to review all board procedures, including the grievance procedure.

Martha moved and Denise seconded the motion followed by consensus to increase the amount of charitable contributions stated in the Board Procedures from 0.2% to 0.3%.
Martha moved and Lynno seconded the motion followed by consensus to approve Doug’s suggested changes in the Board Discount Procedure.

1. Proposal – Board Discount: After discussion, Denise withdrew the proposal to reduce the board members’ store discount to 10% and use the other 10% to fund the Community Gift Card Program. The Board agreed to consider this and other options supporting the Gift Card Program for single mothers at a later time.
2. Decision – Food Tax Resolution: Meadow moved and Tyrone seconded the motion followed by consensus to adopt the Food Tax Resolution. See Attached.
3. Discussion  – Board Development: Lynno noted that the Co-op Board Leadership Development (CBLD) training class 101 will be attended by Tyrone, Meadow, Martha, Denise and Lynno.

Susan and Tyrone will attend the March meeting of the National Cooperative Grocer’s Association (NCGA) in Portland.
It was suggested that the board retreat be held after the CBLD training. Ideas for the retreat may be sent to Denise, Lynno or Tyrone.

1. COMMITTEE REPORTS – Committee reports were reviewed and any board actions noted.
1. Finance Committee (FN) Report
2. Board /Management Evaluation Committee (BME) Report
3. Recruitment, Orientation, Development Committee (ROD) Report  
4. Bylaws Committee (BL) Report
5. Member Linkage Committee (ML) Report: Martha suggested, and all agreed, that she will work with staff to plan a general member potluck.  

1. ENDS DISCUSSION – Discussion ensued on the 2010 goals/priorities and reports from Management. Martha moved and Denise seconded the motion followed by consensus to accept the A Policy strategies (responsible business practices; localization; education)  and include specific goals: improve low income shopper access to food, reduction in the carbon foot print, and cooperative community education

1. CLOSURE
1. Tasks, Assignments, Calendar
2. Tasks and Assignments – Tasks are to be completed by the next meeting unless otherwise stated.
1. Committee Members: Written committee reports; Review/Revise Committee Charters and Committee Calendars (FC, ROD, BME, BL)
2. GG articles: Susan and others
3. Susan, Denise, Meadow, Martha and Doug: Review board procedures
4. Susan: Board meeting agenda
5. Eric, Martha, Lynno, Doug: Review B Policies
6. Martha, Margarita: Post the February board meeting date and time on the website
7. Martha: Modify A Policies – timeline, monitoring and review
8. ML: General member potluck
9. ROD: Spring board retreat
10. BME: Continue with 6-month review; Review board evaluation forms
11. Lynno: Enroll board members in CBLD 101
12. Tyrone, Meadow, Martha, Denise and Lynno: Attend CBLD class
13. Susan and Tyrone: Attend NCGA meeting
3. Calendar – All events will occur at the Co-op Community Room unless otherwise stated.
1. Community Forum: Thursday, January 14, 12:00 – 1:00 p.m.
2. Food Pantry Committee: Tuesday, January 19, 5:00 – 6:00 p.m.; Thursday January 21, 1:00 – 2:00 p.m.
3. ROD: Tuesday, January 19, 3:00 – 4:00 p.m., PeaceMeal
4. BME: Monday, January 25, 10:00 a.m.
5. BL: Wednesday, January 27, 3:00 p.m.
6. FN: Friday, January 29, 1:30 – 3:30 pm
7. GG deadline: Friday, January 29
8. CBLD: Saturday, January 30, Albuquerque
9. ML: Wednesday, February 3, 1:30 p.m.
10. Community Forum: Tuesday, February 9, 12:00 – 1:00 p.m.; Thursday, February 11, 12:00 – 1:00 p.m.
11. Farmers and Friends Meeting: Monday, February 8, 11:00 – 1:00 p.m.
12. Members Appreciation Day: Tuesday, February 9
13. Monthly Board Meeting: Wednesday, February 10, 4:30 p.m.
14. NM Organic Farming Conference: February 19-20, Albuquerque
15. NCGA: Saturday, March 27, Portland
4. Tabled Items –  Grievance Procedure
1. Meeting Evaluation: Members commented that it was a very good meeting, with timely humorous moments.
2. Adjourn: Susan adjourned the meeting at 7: 10 p.m. followed by an executive session.  

 
Respectfully submitted,
Rebecca M. Summer